End of Year Employee FBT Declaration Guidelines
The following guidelines will assist you in completing the employment declaration for the FBT year-end, 31 March. Please call our Customer Service Centre on 132 572 or email cservice@leaseplan.com.au if you have questions.
Days Unavailable
One of the factors in determining the extent of FBT liability is the number of days that the vehicle is made available for your use. Any days in the FBT year that the vehicle is not made available to you will reduce the FBT liability associated with the vehicle, examples as follows:
As a general rule, unavailability occurs when you or any associate (either your family or other staff) do not have use of the
vehicle and the keys to the vehicle are in the control of your employer. In all cases unavailability commences from the
first whole day that the vehicle was not available for use (midnight to midnight).
Days unavailable can only be claimed during the period in which the vehicle is held - in the case of a leased vehicle during
the term of the lease. If the vehicle was sold during the year only include the period up to the sale date in your calculations. If your vehicle has met any of the criteria highlighted above you should include this information in the attached employee
declaration form.
Employee Contributions
Please note: This section DOES NOT refer to the "Employee Contribution Method" (ECM). Ongoing post-tax payments made via ECM should NOT be declared in this section. Only amounts paid by you in post-tax dollars toward the operation of your vehicle can be claimed as Employee Contributions.
An employee contribution using 'after-tax' dollars can reduce the taxable value and thus your FBT liability. Your personal contribution may be an amount paid directly by you (including GST) to your employer, for the use of the car or an amount paid by you (again in 'after-tax' dollars) for some of the car's operating costs (e.g. fuel). Your payments must be a vehicle related operating expenses i.e. they must directly relate the expenses of running or upkeep of the vehicle. This does not include parking or road tolls or capital cost items added to the vehicle e.g. towbar, mudflaps, sunroof, body kit etc. Please note that any costs reimbursed by your fleet manager or employer cannot be claimed as employee contributions.
To make a personal contribution you must supply documentary evidence of the expenditure (e.g. receipt or tax invoices) to your employer. However, in the case of petrol and oil costs a declaration by you will be sufficient for this purpose. Personal expenses along with required documentation should be listed on the employee declaration form.
PLEASE DO NOT SEND YOUR RECEIPTS or INVOICES TO LEASEPLAN
Note: This document is prepared for information purposes only and at the time of compilation we are of the opinion that the content of this document is correct in all material aspects. We do not guarantee or warrant the accuracy of the content of this document and will not be liable under any circumstances whatsoever for any loss or damage which may be incurred by any person directly or indirectly dealing with us regardless of whether that loss or damage is caused through any fault or negligence on our part. We recommend that the advice of an independent taxation advisor be sought.